A sign in sheet with the columns you need

What is a sign in sheet used for?

A sign in sheet is a simple record of who came, and often when. Offices use them for visitors and contractors, schools and clubs for parents and volunteers, trainers for course attendance, and community groups for meetings. The same sheet can show who is still in the building, give you a headcount for a meeting, or help you follow up with people afterwards.

This maker builds the sheet around your columns rather than making you edit a fixed template. Choose what you need to record, and the table spreads the columns across the page so each one gets sensible space. A name or email column gets more room than a time column, for example.

Which columns should a sign in sheet have?

Ask only for what you will use. Every extra column slows the queue at the door and means you are holding more information about people. These combinations cover the most common uses.

• Visitor sign in: name, company, time in, time out, signature
• Meeting or class attendance: name, signature, and email if you will send notes afterwards
• Contractors on site: name, company, purpose, time in, time out
• Volunteer or club session: name, phone, time in, time out
• Event check-in: name, email, and your own heading such as ticket type

How do I make a sign in sheet for a meeting or visitors?

A short note at the top, such as please sign out when you leave, is a good place for one simple instruction. Keep it to a single line so it is actually read.

1. Type the name of your organisation, building or event. It prints above the title.
2. Give the sheet a title such as Visitor sign in, Staff meeting or Workshop attendance.
3. Set the date, or leave it blank to get an empty date line for reusable sheets.
4. Choose your columns in the order you want them across the page. Set any column you do not need to None.
5. Pick rows per page: fewer rows give more writing space, more rows save paper.
6. Choose how many pages to print. Rows are numbered across pages, so page two starts where page one ends.

How many rows should I print per page?

For handwriting that is easy to read, 15 or 20 rows per page work well with four or five columns. Choose 10 rows if people will write with marker pens, if the sheet is for older visitors, or if you have a lot of columns. Choose 25 or 30 rows when you expect a busy day and only need a name and a signature.

Every row has a number, which makes it easy to count attendance and to refer to a line later. When you print several pages, numbering carries on from one page to the next and each page says Page 2 of 3 and so on, so a loose sheet can be put back in order.

How should I handle the personal details on a sign in sheet?

Anyone signing in can usually read the lines above theirs. If you collect phone numbers or email addresses, think about who can see the sheet while it is on the desk, where it is kept afterwards and when it is thrown away. Some organisations keep the sheet behind a reception desk, or use a separate sheet for contact details.

If your organisation has its own rules on visitor records or data protection, follow those. This maker only prints the blank sheet; nothing you type into it is sent to us or stored anywhere except the link in your browser.

Will it print on A4 and US Letter?

Yes. Choose your paper size and the table fills the page with nothing cut off. Set scale to 100 percent in the print dialog. Ink saver prints the shaded header row in grey. A clipboard and a pen on a string by the door still beat most sign-in apps for a small office or a one-off meeting.

If the same sheet goes out every day, leave the date blank, print a stack of copies, and file each day's sheet in a folder at closing time. That gives you a simple paper record you can look back through, in date order, whenever you need it.